Registration

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Click here to register for Katsucon 2019.

Please read all information and policies before you register.

 

Registration Overview

In order to attend any events or activities at Katsucon 2019, you must be a registered attendee of the convention.

If you are a member of an anime club or similar organization, your group may be eligible to pre-register as a group to obtain additional convention registration savings.

Upon your arrival at Katsucon 2019 and confirmation of pre-registration or at-the-door registration, you will be issued a personal badge that must be worn at all times in order to gain entry to events, activities and convention spaces such as the video rooms or merchant room. When picking up your badge, you must present a valid, government issued, photo identification containing your birthdate. Acceptable forms of identification include: driver’s license, state-issued photo ID, US Government or Military ID card, US or foreign passport. Other identity documents may or may not be accepted at the discretion of our Registration department (school identification cards will only be accepted as specified in the section below). Please see complete rules below.

All attendees under the age of 18 as of February 15, 2019 are required to have a signed copy of the Parental Permission Form  to be given to registration staff. There will be ABSOLUTELY NO EXCEPTIONS to this policy.

Please note: every person must be registered as a unique attendee. Please use legal names matching photo ID  to ensure everyone can pick up their badges. All attendees are required to be present in order to pick up their own badges.

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VIP Registrations
What is a Katsucon VIP?

The VIP level has special benefits throughout the convention, including (but not limited to):

  • front-of-line privileges
  • a dedicated concierge team to ensure you get the most from your VIP privileges
  • a T-shirt (please specify size when registering)
  • a different badge design than the rest of the attendees
  • a souvenir bag
  • priority check-in avoiding Registration lines
  • early entry into the Katsucon Marketplace
  • a VIP lounge
  • … and more!

VIP registrations can be purchased instead of regular registrations. If you already have a regular registration, please email [email protected] for assistance in upgrading to VIP level. VIP registrations and upgrades are $100 in addition to the regular registration price. The number of VIP registrations is limited to 500, and must be purchased no later than December 31, 2018. VIP registrations may sell out before the December 31 deadline.

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Pre-Registration

As part of our striving to be a contributing force for good in the world, Katsucon has gone GREEN! Pre-Registration is now available online only.

Please note: every person must be registered as a unique attendee. Please use legal names matching photo ID to ensure everyone can pick up their badges. All attendees are required to be present in order to pick up their own badges.

Registration Type Adult Military (4) Senior (5) Teen (3) Youth (2) Chibi (1)
Age at con (in years) 18 and over Active-Duty 65 and over 13 to 17 8 to 12 7 and under
Early Bird rate
Feb-2018 to
30-June-2018
$ 50 $ 40 $ 40 $ 40 $ 30  Free
Midoru rate
1-July-2018 to
30-Sept-2018
$ 60 $ 50 $ 50 $ 50 $ 35  Free
Last Chance rate
1-Oct-2018 to
31-Jan-2019
$ 70 $ 60 $ 60 $ 60 $ 40  Free
At-Door rate
1-Feb-2019 to
15-Feb-2019
NONREFUNDABLE
$ 75 $ 65 $ 65 $ 65 $ 45  Free
VIP registrations add $100 to the above prices. VIP sales end on December 31, 2018 or when sold out.
See Rates Notices for definitions of each Registration Type. 

 

Rate Notices


Children age 7 and under are admitted free of charge with a paying adult. VIP Upgrades are not subject to any discount; this is a special, enhanced registration and is available in limited quantity and by pre-registration only. See VIP Registrations for further details. Please remember to bring your photo ID as noted in the section below. All attendees under the age of 18 as of February 15, 2019 are required to have a signed copy of the Parental Permission Form to be given to registration staff. There will be ABSOLUTELY NO EXCEPTIONS to this policy.

  1. A Child must be accompanied by a parent or legal guardian at all times.
  2. A Youth is expected to have a parent or legal guardian in attendance, but we understand that there may be a certain level of independence when attending to personal tasks.
  3. A Teen is not required to be accompanied, but we encourage parents and/or legal guardians to remain involved in their attendance at the convention.
  4. The Military registration is for active-duty US Military personnel, and offers $10 off the regular Adult price. You must present your valid Military ID to receive your badge. This registration discount does not apply to spouses & dependents.
  5. The Senior registration is for seniors age 65 and up, and offers $10 off the regular Adult price.
  6. VIP registrations will be limited to 500. See VIP Registrations for further details.
  7. Groups of ten (10) or more people registering in the same transaction will be eligible for a discount of $5 off each paid registration included in the transaction. Please see Group Registration for details before registering.

In order to pick up your badge, please bring a government issued, photo ID containing your birthdate and a print out of your confirmation email. Government issued Photo ID containing your birthdate is required, and the confirmation email is helpful in the event of misspellings or problems, as it is proof of registration. All attendees are required to be present in order to pick up their own badges.

Pre-registered badges may be picked up at any time Registration is open; see hours below.

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Pre-Register for Katsucon 2019 Here!
Please read all information and policies before you register.


At-Door Registration

In order to avoid any confusion or concern over how long a daily badge is good for and to ensure that a badge lasts all the way through evening events, Katsucon will only be selling a weekend badge and the price of the badge will decrease on a daily basis as the con progresses. The At-Door Registration rates will be:

Registration Type Adult Military (4) Senior (5) Teen (3) Youth (2) Chibi (1)
Age at con (in years) 18 and over Active-Duty 65 and over 13 to 17 8 to 12 7 and under
Friday $ 75 $ 65 $ 65 $ 65 $ 45  Free
Saturday $ 55 $ 45 $ 45 $ 45 $ 25  Free
Sunday $ 45 $ 35 $ 35 $ 35 $ 15  Free
Click here to pre-register for Katsucon at the current rates listed above.
See Rates Notices for definitions of each Registration Type. 
  • Online Registration will remain open through Saturday, February 16, 2019.
  • Registrations purchased after January 31, 2019 are NONREFUNDABLE. If you have any reason to believe that your travel plans may be cancelled, please wait until you arrive to make your purchase.
  • All registrations purchased online are eligible for early badge pick-up on Thursday, February 14, 2019, or to use the faster pre-registration lines on Friday through Sunday.
  • Because all badges are good for the entire weekend, the discounted rates for Saturday and Sunday arrivals cannot be purchased in advance.
  • On Sunday, badges can only be purchased onsite. Please arrive early to ensure you can pick up your badge before activities end.

The At-Door Registration Hours will be:

  • Thursday: 5pm – 11pm (Pre-registration badge pick-up only. Badges will not be sold this day.)
  • Friday: 8am – 1am
  • Saturday: 9am – 12am
  • Sunday: 8am – 1pm

Pre-registered badges may be picked up at any time Registration is open.

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Group Registration

If you are a member of an anime club, similar organization, or just a group of family or friends, your group may be eligible to pre-register as a Group to obtain additional convention registration savings. Groups of 10 or more qualify for a discount of $5 per group member off the pre-registration price when registering on or before Thursday, January 31, 2019. There is no group registration discount after the final discounted pre-registration period ends on January 31, or when registering at the door. The group discount cannot be applied to registrations after purchase.

If you wish to register as a group, please email [email protected] to request a group discount code on or before Wednesday, January 30, 2019. Include the name of your group plus the first and last names of at least 10 members who will be registering. Once you have received your group discount code, you should register at least the first 10 members at once using the instructions included with your code. Additional members may be added later using the same group discount code.
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Accessibility

For those attendees with accessibility challenges, we offer a quick-access Registration line and a badge ribbon that will provide use of a chair while in line, priority seating, Gaylord handicap facility access, and other accommodations. Please don’t hesitate to notify a staffer of any additional needs you may have over the course of the weekend. If you have any questions please email Disability Support Services for details.
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Photo Identification

All attendees 13 and older are required to show photo identification in order to pick-up or purchase a registration. (Attendees 12 and younger who are accompanied by a parent or legal guardian also registered for the convention and bearing the required ID are exempt.)If you are between the ages of 13-17, and have a student ID from your school that has your legal name and current photo for the 2018/2019 school year, this will be accepted.

If you are between the ages of 13-17 and you do not have any photo ID, but have a parent attending who does have ID and can vouch for who you say you are, this will be accepted.

All attendees under the age of 18 as of Friday, February 15, 2019 are required to have a signed copy of the Parental Permission Form to be given to registration staff. There will be ABSOLUTELY NO EXCEPTIONS to this policy. Copies of the form will be available at the registration desk for attendees purchasing their registrations At-Door, and may also be downloaded here. These forms are required for all attendees under 18, no exceptions. Accepted forms of identification include:

  • Driver’s license or learner’s permit
  • State-issued Non-Driver ID Card
  • Passport
  • ISIC (International Student Identity Card)
  • Government or Military ID

Note: If you or your child does not have a photo ID, you may be able to obtain one at a reasonable fee through your state’s Motor Vehicles office. If you have questions or require assistance, please contact us [email protected].

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Parental Permission Forms

A Parental Permission waiver is required at the time of registration for the purchase of all registrations for ages 17 and under, and VIP Upgrades (as VIP Upgrades may be of any age). Notification of the Parental Permission waiver is presented during the registration process, but a physical copy of the completed and signed form is required to be presented to the Registration team when picking up badges. There will be ABSOLUTELY NO EXCEPTIONS to this policy.

Please print this Parental Permisson Form and ensure it accompanies all minors to the convention. The waiver reads:

By submitting this registration form, you agree to the following:

I am over the age of eighteen years (18), am competent, am the parent and/or legal guardian of the child named below, and do hereby consent to the child named below, a minor, attending and participating in the convention sponsored by Katsucon Entertainment, Inc. [KEI] (excepting where one is an adult VIP). I agree, personally and on his/her behalf, to all requirements and agreements set forth by KEI/Katsucon pertaining to his/her attendance, and to waive any claims or causes of action which he/she or I may now or hereafter have against Katsucon Entertainment, Inc., its Board Members, officers, employees, volunteers, and/or members, arising out of his/her attendance and participation in the convention. I understand that Katsucon Entertainment, Inc., nor its Board Members, officers, employees, volunteers, nor its members are not responsible for the supervision of the child named below during his/her attendance at the convention.

Note: VIP upgrade purchasers are required to sign this waiver as VIP Upgrades are age independent.

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Badge Transfer Policy

If you’ve pre-registered to come to Katsucon and find yourself unable to attend, you may be able to transfer your registration using the Eventbrite system.

  1. The age-specific registration type cannot be changed and payment adjustments cannot be made after purchase, so a registration can only be transferred to someone in the same age range.
  2. Transfers must be made through the Eventbrite system. The purchaser of the registration should edit the registration’s attendee information to what is correct for the new attendee.
  3. Transfers must be made before badge pick-up. Badges cannot be transferred to another person during the convention.

If you have any questions about this procedure, please see the help article here. If you require additional assistance, email [email protected], or ask the Registration team when you arrive to pick up your badges.
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Badge Replacement Policy

In the event you lose your badge, please check with both the convention’s Lost and Found as well as the hotel’s. If neither location has your badge, you may be able to purchase a new badge at Registration for a reduced price with proof of registration. Please show your photo ID and receipt to the Registration staff so they can verify your prior purchase. No free badge replacements will be issued.
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Refund Policy

While we hope everyone who expresses a desire to attend Katsucon has the opportunity to enjoy our convention experience, we understand that life sometimes interferes with travel plans. To that end, we will honor requests for refunds of pre-registration fees if they meet the following criteria:

  • Refunds must be requested through the Eventbrite system. If you have more than one registration in your order, please be specific exactly which one(s) should be refunded.
  • Refunds must be requested by the purchaser of a registration, and funds will be returned directly to the purchaser via method of purchase.
  • All requests for refunds must be submitted on or before Friday, February 1, 2019.
  • Refund requests will not be accepted after February 1st for conditions that do not impact Katsucon’s ability to be held as scheduled. Should weather (or other conditions) cause Katsucon to not be held on its original date, an additional Refund Request period or transfer to a rescheduled event will be offered at that time. Registrations purchased after January 31, 2019 are nonrefundable.
  • Refunds of registrations, when those individuals were registered as part of a group benefiting from a group discount, risk invalidating the group discount if it causes the group to drop below the required number of people.
  • Refund requests will be processed beginning 30 days after the convention, and will be completed within 90 days after the convention. If you have requested a refund and have not received it within a week of the Refund Processing Period (90 days after the convention), please contact us at that time for more information.
  • Refunds are made less any fees assessed by our payment processor.
  • Donations are not refundable. We pass the money we collect in donations on to charity, we are not able to return it to you, even if your registration is refunded.

For assistance with the refund process, please see this help file, or email [email protected].
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At-Door Registration Refund Policy

Generally, no refunds will be issued for at-door registrations purchased at the convention. Exceptions may be made at the sole discretion of the either the Convention Chair or Treasurer. Refund requests must be made during the convention. The Convention Chair or Treasurer may be located by going to the Information Booth and asking that one of them be contacted via the convention radio.
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At-Door and Pre-Registration Rollover Policy

Since the attendee rates for the convention may vary from one year to the next, no rollovers of at-door or pre-registrations from one year to the next are allowed. If you are pre-registered to attend Katsucon and cannot attend this year’s convention, you may ask for a refund prior to February 1, or you may be able to transfer your badge to someone else.
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Filming Disclaimer

By attending Katsucon, you will be subject to the following agreement:

I, [your name] have been made aware that Katsucon is being filmed by the Video Productions Dept. I automatically agree that either I will make the film crew aware if I do not wish to be filmed OR I automatically agree to be filmed and am giving permission to Katsucon, and anyone affiliated to use the footage without compensation or acknowledgement. Camera operators can be approached at any time with any questions or concerns.
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